Who we are
Our website address is: https://www.clandrivers.club
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available by clicking here. After approval of your comment, your profile picture is visible to the public in the context of your comment.
We may use your information to send you occasional newsletters which can be unsubscribed from at any time.
We also collect data in order to manage your membership and loyalty points. We record which events you have been to, details of your car(s) including registration, full name and email address.
Media
Caution should be shown when you upload images to the website or share them with us via any other method (Facebook, email, WhatsApp etc), you should avoid sharing images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Any data submitted via our contact forms is retained for the purposes of running the club.
Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page (when enabled), we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in (when enabled), we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Who we share your data with
We share your information with the following third parties in order to run the club effectively:
Our email marketing company MailChimp. You can find out more about their security by clicking here.
Microsoft OneDrive for the storage of images, data and other personal identifiable information. You can find out more about their security by clicking here.
We use the CMS system HubSpot to develop and maintain member relationships. You can find out more about their security by clicking here.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Any additional personal information that is stored away from the website, is kept for the duration of membership plus in some cases, we will keep the data for up to 7 years in case of a membership renewal.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Additional information
How we protect your data
Any personal data that is stored away from this website is stored securely via Microsoft OneDrive (More information on the security of this service is available by clicking here)
Using Our Instant Messaging Services
Please be aware that by joining our instant message chats, some of your personal data is shared with your fellow members. Please be aware that by using the WhatsApp service, other members can see your mobile number.